Administrative and Personnel Support

Port Hueneme, CA
Full-time


Job Summary:

Provide administrative support for the Center for Seabees and Facilities Engineering (CSFE) and the Naval Construction Training Center (NCTC) located at Naval Base Ventura County (NBVC), Port Hueneme, CA.

These positions shall have typing skills and knowledge of the functions and procedures used in word processing and, if needed, other software as well as an extensive specialized vocabulary knowledge to create and edit various types of technical and non-technical documents. Operate a computer, peripheral equipment and appropriate software to perform various computer operations in the support of office operations, such as producing reports, maintaining databases, and inputting time card and processing travel order information.

Duties:

Administrative functions to include:

  • Print phase badges, ride share and rack and goal cards
  • Create student folders, liberty logs, folders for graduating classes (i.e., medical, dental, grad certs, PIMs, Page 13 (AAP)).
  • Maintain student archives.
  • Print and update reports from information provided by instructors
  • Assist instructors and students with graduation
  • Student brief
  • Input to student data base
  • Administer phase tests on a weekly basis from information provided by instructors

Maintain and manage a roster of all on board students. Rosters shall be created using standard spreadsheet or database software, preferably Microsoft Excel or Access. Roster will contain, at a minimum, student name, date reported onboard, class assigned to and convening date, and graduation date. Consolidate information for various reports according to established procedures and deadlines.

Maintain a roster of students in holding company, providing the date and reason member was placed on hold, and member’s current status.

Provide prospective students personalized welcome aboard information (as appropriate), and prepare certificates of completion upon graduation.

Ensures changes in student status are promptly communicated to the student registrar and Navy Military Training (NMT).

Act as a liaison with servicing Personnel Support Detachment on issues regarding staff and student personnel matters; coordinate resolution of pay and personnel issues, facilitate prompt service record entries, coordinate all passenger transportation requirements in connection with permanent change of station order execution, and coordinate order modifications in the event a student setback conflicts with scheduled transfer date.

Maintain automated property account records. Coordinate and perform full physical inventories semi-annually, and unannounced spot checks. Prepare property reports. Update property records. Research and prepare missing, lost, stolen or recovered government property records for property assigned to CSFE and NCTC.

Security Requirements:

Will be subject to a National Agency Check and Inquiries (NACI). This is the minimum level of investigation required of contractor employees as a condition to access to Federal facilities and information systems. It is essentially a check of law enforcement records, and written inquiries to schools, police departments, and other references to verify an employee’s status. The required background investigations, in turn, require a fingerprint check of each individual by U.S. Government.

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